Marks live in notebooks. Report day is chaos.
Teachers enter scores once. Admin approves and publishes.
Your school,
on Slate.
Attendance, marksheets, report cards, and parent notices in one workspace built for basic schools.
Still running school on paper and WhatsApp?
Parents call every morning for attendance.
Guardians see today’s status in the portal.
Report cards sent as WhatsApp files.
Published reports arrive by email, with a portal download.
Workflow
How it works
Three roles, one school. Admin sets up records, teachers record from their phone, and parents get updates by email and the portal.
Set up your school
School admin
Add your school details, terms, and classes. Bring in students and guardians from the spreadsheets you already use.
- School name, logo, academic year, and current term
- Classes, subjects, and your grading scale
- Import students and guardians from CSV or Excel
- Map spreadsheet columns before anything is saved
- Duplicate checks on phone numbers and student IDs
Teachers record daily
Teachers
Teachers open Slate on their phone each day. Attendance and marks stay in one place until admin is ready to review.
- Mark present, absent, late, or excused per class
- Enter subject scores and remarks on the marksheet
- Submit for review when the register or test is complete
- See what is due today on the teacher home screen
- No laptop required for daily recording
Parents stay informed
School admin + guardians
Admin approves results and publishes report cards. Guardians are notified by email and can open the parent portal on their phone.
- Web portal: phone setup, then sign in with a 6-digit PIN
- Today's attendance for each child
- School notices and term reports in one place
- Report cards as PDF by email, with portal download
- Multiple children under one guardian account
- Admin can hold a report until cleared, then publish or revoke
Attendance
Daily attendance without the morning scramble
- Teachers mark present, absent, late, or excused from their phone.
- Admin sees who’s absent today on the dashboard.
- Parents check today’s status in the portal. No phone call needed.
Marksheets & results
Scores entered once, reviewed before they go out
- Subject marksheets per class.
- Teacher submits → admin approves or returns.
- Conduct and remarks included.
Report cards
Report cards you can hold, publish, or revoke
- Generate per class and term.
- Admin hold for policy reasons (fees, admin clearance).
- Email PDF to guardians + portal download.
Guardian portal
Parents see their children without installing an app
- Phone + OTP setup, 6-digit PIN login.
- Today’s attendance, report cards, school notices.
- Multiple children, one account.
Communications
Reach parents without burning your message budget
- Email first for reports and announcements.
- WhatsApp utility alerts when configured.
- Admin sees how many messages are left.
Three portals. One school.
School Admin
Run the school from Slate
See today’s absences, approve results, and send notices without chasing paper.
- Who’s absent today and which alerts need a decision
- Pending marksheets and held report cards in one place
- Notices to parents by class or whole school
From marks to a published report
Scores move from the classroom to parents without reprinting sheets or chasing signatures. One path: enter, review, generate, then hold or publish.
- Teacher enters Continuous Assessment and Exam marks
- Submits the marksheet for admin review
- Admin approves or returns with notes
- Generate report cards for the class and term
- Hold for fees or clearance, or publish when ready
- Parents get email PDF and portal download
The difference
What changes when school records live in one place
Most basic schools still juggle notebooks, WhatsApp, and phone calls. Slate keeps attendance, marks, and reports in one workspace, with a parent portal parents can open on their phone.
Marksheets
Without Slate
Scores copied from notebooks into WhatsApp. Easy to lose or mistype.
With Slate
One marksheet per class. Teachers submit; admin approves before anything goes out.
Report cards
Without Slate
Term reports sent as chat attachments. Hard to find later.
With Slate
Published PDFs by email, with download in the parent portal.
Daily attendance
Without Slate
Parents call every morning to ask who is present.
With Slate
Guardians see today’s attendance for each child in the portal.
Accountability
Without Slate
No clear record of who entered or changed a grade.
With Slate
Submissions and approvals are tracked, with less dispute at report time.
Parent records
Without Slate
Phone numbers and contacts scattered in different lists.
With Slate
Guardian records linked to students, all in one place for contact details.
School notices
Without Slate
Announcements buried in class WhatsApp groups.
With Slate
Notices in the parent portal alongside attendance and reports.
Start with the records you already have
- CSV/Excel import for students and guardians.
- Column mapping preview before commit.
- Duplicate detection on phone, email, student ID.
- School setup: logo, terms, classes, subjects, grading scale.
Pricing that fits your school
Slate is built for basic schools in Ghana and West Africa. We size every plan to your student count, terms, and how you talk to parents. Book a demo and we will walk you through a quote for your school.
What every school gets
- Daily attendance with parent portal access
- Marksheets, approvals, and report-card PDFs
- Email and WhatsApp notices to guardians
- CSV import for students and guardians
- Setup walkthrough on the demo
Questions schools ask first
Small basic schools in Ghana and West Africa that need attendance, academics, and report cards, not a full ERP.
No. The guardian portal is a website. Parents set up with their phone and a one-time code, then sign in with a 6-digit PIN.
Not in the current version. We don’t handle fee collection, pickup, canteen, or transport.
We quote each school after a short demo, based on student count and how you use attendance, report cards, and parent messages. There is no online checkout.
Import templates for students and guardians, with column mapping before anything is saved. We’ll help with migration on the demo.
Encrypted in transit and at rest. We work to Ghana’s Data Protection Act (Act 843). Grade changes and approvals leave an audit log.
No. Attendance and marksheets are built for a phone. Admin work is easier on a larger screen, but not required for daily recording.
Yes. An administrator can hold a report for policy reasons until the school clears it, then publish or revoke later.
Email and WhatsApp. We’ll walk through your terms, classes, and guardian setup on the demo. Not a generic slideshow.
Want to see it with your classes?
Book a demo two ways: call us, or send the form and we'll email you back.